Audience

Knowing your audience is important when preparing your presentation for Global Conference.

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Bookstore

If you have authored a book and would like to have it considered for the onsite bookstore, please contact booksonline@pmi.org by Thursday, 15 August with the following information:

     
• Author Name      
• Title of the published book      
• Publication date      
• Publisher      
• ISBN Number(s)

Hotel, Travel, & Visa Request

Save off published fares to Philadelphia, Pennsylvania (PHL) between 28 September and 12 October 2019. Contact your travel professional or United at +1 800 426 1122 for reservations. Refer to Agreement Code: 714995. Z Code: ZGGN. Or, save by booking your own reservations at www.united.com. Choose your flight times and access your meeting discount by inserting ZGGN714995 in the Offer Code box.

Meeting rooms will be set up with the following standard equipment. NOTE: Equipment may not be moved or personal devices used to deliver presentations.

     
• Laptop (Windows-based) with audio sound (presenters may not use their own equipment in meeting room)
• (1) LCD projector
• (1) Screen
• Appropriate speaker microphones on head table, podium
• (1) Wireless lavalier
• (1) Flipchart and markers
• (1) Wireless microphone for audience participation
• (1) Wireless mouse with laser pointer
• Theater seating

PMI will grant each lead presenter a complimentary registration, and as a courtesy PMI will register you for the event, as well as your co-presenter(s).

Delivering a quality presentation means taking the time to prepare your talking points, visuals, and to practice, practice, practice! Presenters will be given the tools to prepare their presentation in advance in order to deliver a quality-rich presentation to this year’s participants.
 

Storyboarding allows presenters to begin scripting out their presentation. The benefits of storyboarding include mapping out talking points while ensuring alignment with the marketed session description and learning objectives. Additionally, this gives you time to think about visuals that you will want to share and any activities you may want to use to engage with the audience. All lead presenters are required to submit a storyboard, and the deadline is Tuesday, 25 June. This outline will be reviewed by subject matter expert(s) who will provide feedback on your planned content and provide recommendations for further refinement. The sooner you submit your Storyboard, the sooner you will receive feedback so that you can prepare your draft presentation.  Additional details regarding how to draft your presentation storyboard will be shared with Presenters, along with a template to use to outline your presentation.
 
Please note that conceptually, this is similar to adding talking points to a PowerPoint. The difference is in the approach. When creating a PowerPoint, we all start with the visual on the screen and then add details to describe the visual. Storyboarding puts the emphasis on the story you are trying to tell without worry of the visuals. Once you are comfortable with the story, you can sit back and think of how, visually, you want to walk participants through your journey. Feel free to Google the concept—here is an article that we found useful.
 
IMPORTANT: As you prepare your storyboard, please note that due to the technology being used for PMI Global Conference, presenters will not be able to view their presentation notes via PowerPoint on the meeting room laptop. This is due to the onsite presentation management system that will be used to collect and dispatch presentations from the onsite Speaker Ready Room. Presenters are encouraged to print out their notes prior to arriving at Global Conference.
 
Resources for preparing your storyboard are now available:         

• Pre-recorded webinar | PDF of recording     
• Storyboard Instructions
• Storyboard Worksheet
• Sample of a Completed Storyboard - Worksheet

In the recent webinar recording ("Presentation Development and Delivery Program - Creating Your Storyboard"), we introduced the opportunity to use polling in your session as one way to engage your audience. PMI has limited access to Poll Everywhere, a live polling platform where multiple choice questions can be displayed during the session, and participants can respond via SMS message or by visiting a provided link. Results are calculated immediately and displayed in a graph directly within your PowerPoint presentation. Requests for polling are first-come, first-served. PMI will notify you if your request is approved. If you are interested in incorporating polling within your session, please contact the Global Conference Team by 12 June.
 
Poll Resources:

• Poll Everywhere: Presenter FAQs
• Poll Form -  submit by 15 August

• 12 June: Inform PMI Global Conference Team of interest in including polling (request for polling is first-come, first-served)
• 15 August: Submit completed Poll Form to PMI Global Conference Team
• 3 September: Submit Final PowerPoint (this will ensure sufficient time for PMI staff to create the poll and add it to your final PPT). Note that this is one week ahead of published deadline to submit a final presentation.

After your storyboard has been reviewed by SMEs, you and your co-presenter(s) (if applicable) will prepare your draft PowerPoint presentation and deliver it to a member of Toastmasters International who is also a credentialed PM.  The Toastmaster is qualified to coach you in your communication style as well as presentation delivery. Appointments will be scheduled as a virtual meeting in July through August, and you will have an opportunity to present and share your actual presentation prior to submitting the final PowerPoint to PMI. Draft presentations* will be due two (2) days in advance of your Virtual Practice Session with a Toastmaster. This will emulate the participant experience of accessing your presentation prior to attending your live session.

Based on feedback from prior events, presenters appreciated this opportunity to not only speak to a peer familiar with project management, but a peer who is a Toastmaster expert!
 

If you are interested in a face-to-face coaching session with a Toastmaster before you give your live presentation, there are a limited number of appointments available. Reservations are required and are to be made by 27 September. These are available on a first come, first served basis.  If interested in this opportunity, please reserve your time now. We regret that we may not be able to accommodate all requests.

PowerPoint Presentation

Global Conference Presenters are requested to use the official template for their presentation. Please download the Global Conference PPT template for your presentation.

Presentation Preparation

Uploading Final Presentations

     
• Final presentations will be due Tuesday, 10 September. Instructions on how to upload presentations will be delivered in advance of this deadline.
• Updates: Presenters are encouraged to keep updates and edits to a minimum after posting.
• Backup File: Remember to bring a copy of your presentation file(s), including any handouts and videos on a USB as a backup.
• Final PPT: Your final PowerPoint presentation will be uploaded to your meeting room laptop and converted as a PDF for pre-event access by event participants.
• Handout(s): If you have handout materials you would like to share with participants, a file may be uploaded which will be converted to PDF (if not already) and included for download with your PDF presentation.
• Video(s): If you plan on sharing a video with your presentation, please plan to upload a video file. Wireless internet connection bandwidth is not guaranteed; therefore, having a video file will ensure your presentation is ready when delivered.

NOTE: In the event that it is necessary to make any updates to your original presentation, identifying the document version is important. This will help to ensure that the most up to date version is displayed in the meeting room. Your original document will be version 1 (_v1, as noted above), and subsequent versions will be identified as version 2 (_v2), version 3 (_v3), etc.

Onsite Management

Updates to Presentation: You are encouraged to refrain from making any edits once you have uploaded your file by 10 September. If it is absolutely necessary to make edits to your final presentation, please bring your revised presentation on a USB to the Speaker Ready Room at least 24 hours prior to your presentation time in order for PMI Staff to coordinate with the meeting room laptop.

Video Recording: Recording of sessions is not permitted. Please refrain from bringing equipment to record your presentation, as most venues have strict policies regarding video equipment being brought into the facility.

PDU Information

As a Presenter, you may claim PDUs as a self-reported activity. You will be able to submit for PDUs (0.25 PDU for each 15 minutes of activity). Log into the PMI Continuing Certification Requirements System (CCRS) with your username and password, and click "Report PDUs". Your PDUs should be claimed under Share Knowledge.

If you attend any other session that has PDU allocations, you will be able to claim these PDUs.

Alert your network about your participation in this year's Global Conference program; raising awareness will increase the visibility of your session. Use the image below on your social media channels, identifying you as a presenter. Simply right click on the image and click "Save as" to save it to your personal computer. 

All presenters are encouraged to view any of the webinars prepared as they provide useful information related to your role as a presenter. You also have the option to review the webinar in a PDF format.

Webinar 1: Your Role as a Lead Presenter (Recorded May 2019)

     
• A recording is now available.
• A PDF is now available.

     
• Global Conference Presenter’s Platform
• Event Website
• Presenter Acknowledgement and Acceptance of Standard Conditions Agreement